Every small group should be led by a team, but as the group leader, the team needs you to equip and lead them. This means having regular team meetings. Use the Team Meeting Planner before the meeting to prepare a purposeful discussion. Then use the worksheet during the meeting to take notes.

Schedule team meetings monthly, perhaps more often during critical phases like launching and reproducing. Include co-leaders and anyone being trained as potential co-leaders. Use the worksheet to prepare for five important elements of a team meeting.

Team Meeting Planner


With the overall direction of the group in mind, write down 1-3 areas you want to evaluate. Use the Small Group Feedback Form and the Group Reproduction Plan to evaluate the group as a whole. For example: how are you progressing toward making disciples who make disciples and toward reproducing your group? Talk about needs, issues, and progress in people’s lives, based on the model of full-circle discipleship. Record your assessment in the Notes box.

[Related: Small Group Feedback Form]

[Related: Group Reproduction Plan]


Based on your evaluation, decide what you need to do next to help the group – and group members – move forward. Are there major steps or initiatives to start? For example, what series will you study next? Are there any special events called for? (For nuts and bolts of planning meetings and events, coordinate with the Group Schedule Planner.) Decide if there are planning discussions you need to have with the whole small group in an upcoming group meeting. Determine what individual group members need – a phone call, a mentoring conversation, an invitation to lead? Take notes in the box provided.

[Related: Group Schedule Planner]


Next, decide who needs to do what in order to achieve your plans. Who will lead which elements of upcoming meetings or events (see the Group Schedule Planner)? Who will make phone calls or have mentoring conversations? Who will lead aspects of the next team meeting? Remember: to develop future leaders, give ministry responsibility away.


Spend some time in each meeting training your co-leaders. Start with basic series such as Foundations, Mentor Training, and Small Group Training. Later, choose one or two conversations from the Small Groups  resource page about small groups or mentoring, based on the needs of your team. Assign the conversation in advance, and make time in the next meeting to discuss it.

[Related Series: Foundations]

[Related Series: Mentor Training]

[Related Series: Small Group Training]

[Related: Small Groups Resource Page]


Dependence on God is critical to successful leadership. Prayer also sets a caring tone for group members and co-leaders by praying for one another and the needs of the group.

Your leadership team meeting is too important to just wing it! Use the Team Meeting Planner to help you keep your team on track with the things that matter most.

Discussion Questions:

  1. Watch the video together or invite someone to summarize the topic.
  2. What is your initial reaction to this video? Do you disagree with any of it? What jumped out at you?
  3. Why is it important to have regular team meetings?
  4. What happens if you don’t plan ahead for team meetings?
  5. Why is it helpful to take good notes of what happens in team meetings?
  6. Is there something else that you think should be included in leadership team meetings? If so, what, and why?
  7. Write a personal action step based on this conversation.

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