If you are a Pursue God network ministry, using Pursue God tools to help people go full circle in their pursuit of God, it’s important to measure the right things. Two tools will help you assess regularly whether you are succeeding in ministry.

The Gateway Report

This tool measures big event attendance as well as financial viability in your ministry. You can keep track of average monthly worship attendance, attendance in Kids’ Church and Youth Group, and how many people come to special events. Gateway events like these are valuable because they serve as a gateway for people to get into mentoring relationships and small groups.

[Related: The Gateway Report (PDF)]

The Mentor Report

If your goal is to create full-circle disciples, this report is vital. Make sure you’re measuring how many people are being mentored and becoming mentors – at least starting with your staff or key leaders. You can do this either monthly or quarterly. On this report you will see three basic lists for mentoring.

  • The Hit List includes people you are hoping to eventually help.
  • The Active List tracks people you are actively mentoring using the tools at PG
  • The Passive List contains people you are not actively mentoring anymore because (hopefully) they are actively mentoring others.

For every person on these three lists, assign a number to assess where they stand in their pursuit of God.

  • 0 = A seeker: someone who has not yet put their faith in Christ.
  • 1 = Truth 1 Believer: someone who is a Christian, but struggles to honor God regularly in his or her life.
  • 2 = Truth 2 Believer: someone who is consistently honoring God but not mentoring anyone.
  • 3 = Truth 3 Believer: someone who has gone full circle and is actively mentoring others.

Ideally, you should have every number represented somewhere on your lists. If you’re new at this, the Hit List will be very full. Hopefully the next time you fill out the Mentor Report, you will have people on your Active List. In time, your Passive List will be full of people who are mentoring others.

Start with your staff and key leaders. As you learn how to measure these things, they can then use same report with the people in their mentor tree. It’s not just about capturing helpful data, but it demonstrate how important mentoring is. What we measure, we value.

The Mentoring List concludes with a place to keep track of four key statistics:

  • Pipeline = An estimate of how many people in the church or ministry are ready to become mentors. They have been trained and mentored, and are ready to be connected with someone who wants a mentor.
  • Handoffs = How many people in the given period have been handed off to qualified mentors in the pipeline. This is not measuring individual initiative in mentoring, but connections made institutionally from the gateway events.
  • Groups – How many small groups are using mentoring resources.
  • Families – How many families are using mentoring resources.

[Related: The Mentor Report (PDF)]

Feel free to customize these reports. Develop your own version. Put the information in a database where you can create reports. If you’re not measuring these key things, it’s hard to measure success.

[Related: Keeping Track of Your Qualified Mentors]

[Related: Taking the Handoff for Groups or Mentoring]

[Related: Making the Handoff]

[Related: How to Make a Mentoring Handoff Through Premarital Counseling]

[Related: What Is Team Mentoring?]

Discussion Questions:

  1. Watch the video together or invite someone to summarize the topic.
  2. What is your initial reaction to this video? Do you disagree with any of it? What jumped out at you?
  3. What statistics does your church currently measure? What does this reveal about your priorities as a church?
  4. What kinds of gateways events does your church typically do? What is the purpose of each type of event?
  5. On a scale of 1 to 10, how well do your gateway events move people toward one-on-one and small group mentoring environments? Explain.
  6. It’s hard to measure mentoring relationships because they aren’t always institutionally defined. Why is it important to work on measuring this?
  7. Explain how each of the three mentoring lists works. What people are on each list and why?
  8. What is the purpose of assigning a number to each person on your mentoring lists?
  9. Why is it important to have people in a mentoring pipeline?
  10. Why is it important to keep track of mentoring handoffs?
  11. How often do you think your team should use these reports, and why?
  12. Write a personal action step based on this conversation.

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